![]() And I'll select all the cells where I'd like that drop-down to appear.So this is a name in the workbook now Create Drop Down Lists If I select a different cell, and select ProductList, it goes to that list right away. ![]() And then I'll press the Enter key to finish naming that range.And I'm going to type a one-word name for this.I'm going to select all the cells that have product names, and then click in the name box.On a different worksheet, on the Products sheet here, there's a list of products and we'll use that to create the drop-down list.īecause this is on a different worksheet, we're going to have to name this list first before we can use it for the drop downs. To make it easier for people, in the Product column, instead of them typing a product name, which could result in errors or invalid products, we're going to create a drop-down list, so they just have to select a product instead of typing it. They'll put in a date, and then a product, and the quantity sold. In this workbook, there's a sheet where people will enter order information. When you're finished, you can click the check box again, to hide the transcriptĮxcel Drop Downs From List on Different Sheet If you'd like to read the video transcript, click on the green check box below. Watch this video to see the steps, and the written instructions are below the video, along with the full video transcript. Theĭrop down lists can be on the same sheet as the source list, or on Named range, and use that as the source for a drop down list. If you prefer not to create a named Excel table, you can create a Click on an item in the drop down list, to enter it into the cell.Click on one of the cells, and click the drop down arrow.Click OK to close the Data Validation dialog box. ![]() Optional: Go to the Error Alert tab, and create a custom error message, to help people correct any invalid entries.Optional: Go to the Input Message tab, and create a custom message with tips for entering a valid item.Then, click on a name, to select it, and.OR, to use a keyboard shortcut, press the F3 key, to see a list of names.Click in the Source box, and type an equal sign, and the list.Tip: Use your mouse to select an item in the list, or use the Down arrow on your keyboard.Then, from the Allow drop down list, select List.When the Data Validation dialog box open, go to the Settings tab.On the Ribbon's Data tab, in the Data Tools group, click the Data Validation button.Select the cells in which you want the drop down list.Now that you have created a named range, you can use that to create Press Enter, the name will disappear, and the Table name will appear EmpNames, and then press the Enter key, to complete the name. Type a one-word name for the selected cell range, e.g.Click in the Name box, to the left of the formula bar.In the list (the heading will not be selected). Click at the top of the heading cell, to select all the cells.This is a quick way to name a range of cells. Click the OK button, to complete the name.The table name and column name will appear in the Refers to box: =Table1.(Be sure to click when the arrow is in cell B1, not in the Column B heading button) To select all of the names in the list, point to the top of the heading cell (B1), and when a black arrow appears, click, to select all the names, without the heading cell.Click in the Refers to box (On the worksheet, the cell that is currently listed in the Refers to box will be highlighted).In the New Name dialog box, type a one-word name for the selected range, e.g.On the Ribbon, click the Formulas tab, and in the Defined Names group, click Define Name.Select one of the cells in the list of employee names.The Name Box method is quicker, but you can't add a comment. You can use the Name Manager, as shown in the video, or use the Name Box. This named range will be dynamic - it will adjustĪutomatically if new items are added to the list, or existing items are deleted from the list. Next, you will create a named range that does not include the headingĬell in the table. Add a check mark in "My table has Headers" and click.Select a cell in the list, and on the Ribbon's Insert tab, click.Immediately below the heading cell, in single column, type theĮntries you want to see in the drop down list.Type a heading for the list - Employees in this example.NOTE: A data validation list can show up to show 32,767 items from List items will be stored on a spreadsheet named Lists. The drop down lists, or on a different sheet. You can do this on the sheet that will contain The easiest way to create and maintain the list of options, is to ![]() It can be circumventedīy pasting data into the cell, or by choosing Clear > Clear All, With Data Validation, you can create a dropdown list of options inġ. ![]()
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